Venues and rooms: tech pack, calendar and holds, bookings, settlement
PromoterOps
Promoters and talent buyers: the promoter link, deal terms, counts, settlement
ActionOps
Action sports events: athletes, comps, clubs, broadcast windows
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Add company users now, or skip and do it later from Users & access.
Create your first tour
You can add shows, budget lines, and crew details after launch.
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Approximate is fine — you can adjust this later.
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Review your setup and launch.
GigOps.AI
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My day
Inbox
Planning4
Reports
Debriefs
Budget2
FX rates
Scenarios
Settlement
Ticketing
CFO view
Schedule
Lineup
Incidents
Village
Advances
Wristbands
Site map
Reef sites
Certifications
Dive logs
Permits
Restoration
Venue profile
Spaces
Calendar & holds
Bookings
Avails
Rentals
Shows calendar
Offers
Venue book
Counts
Marketing
Analytics
Athletes
Clubs & teams
Judging
Leaderboards
Broadcast
Vendors
Comms
Documents
Signatures
Crew
Catering
Merch
Credentials
Payroll
Travel
Weather
Transport
Logistics
Runners
Dispatch
CAD
Customize
Users & access
Shows
No shows yet. Add your first show to get started.
Tour budget
—
Contracted
—
Shows
—
Budget lines
—
Your travel
Your day is clear
Items that need your attention will appear here as you add tasks, budget lines, and crew.
Show budget
—
Allocated
Contracted
—
—
Open actions
—
Pending
Open actions
Tasks
No tasks assigned to this show yet.
Crew
No crew in the master list yet. Add crew in the Crew module first.
Budget lines
Line item
Budget
Pre-event
Variance
Status
No budget lines assigned to this show yet.
Schedule
No on-site days yet. Use Build days to lay out load-in, show, and load-out days, then schedule sound checks, deliveries, catering, lobby calls and more.
Travel & rooming
Crew travel, hotels, rooming and per diem for this show live in the Travel module.
Ticket records
Performance
Date entered
Sold
Capacity
Variance
Sell-through
ATP
Gross (local)
Cur
FX→USD
Gross (USD)
No ticket records for this show yet.
Inbox
Your inbox is empty
Messages from your team, vendors, and automated alerts will appear here.
Planning
Task
Status
Who
Due
Budget link
No tasks yet
Add your first task to start building out your tour pre-production checklist.
Sun
Mon
Tue
Wed
Thu
Fri
Sat
Budget
0 selected
Line item
Inside / Outside
Budget
Pre-event
Final
Variance
Status
Cur
No budget lines yet
Add your first budget line, or start from your chart of accounts (CSV or Excel).
FX RatesLive rates
Rate overrides — what-if analysisEdit rates below to recalculate impact
Currency pair
Budget rate
Current rate
Override rate
Budget Scenarios
Adjust line items and compare against baseline
Baseline total
—
Current approved budget
Scenario total
—
No changes
Variance
—
vs baseline
Margin impact
—
Gross margin
No budget lines to model
Add budget lines first, then return here to run scenarios against them.
Line items — edit to model changesDrag sliders or type values
Category
Baseline
Adjust
Scenario
Δ
Settlement
Deal terms, box-office settlement and locked snapshots per show
Shows
No shows yet
Select a show to view its settlement
Ticket revenue
Performance
Sold
ATP (local)
Gross local
Gross USD
Total gross USD
No ticket records for this show yet.
Budget lines
Name
Category
Quote
Currency
USD eq.
Actual, own currency
No budget lines assigned to this show.
Invoices
Invoice #
Currency
Amount
USD eq.
Status
Actual, own currency
No invoices linked to this show.
Deal structure
Settlement — computed totals
Gross revenue (tickets)
Total costs (lines + invoices)
Net
Artist share
Artist share in the deal currency
Promoter share
Net to artist
Settlement snapshots
No locked settlements yet.
Snapshot
Finance — CFO view—
No financial data yet
Add budget lines and shows to start seeing portfolio P&L, cash flow, and variance reports here.
Show
Revenue
Budget
Committed
Margin
Committed vs budget by category
Category
Budget
Committed
Variance
Used
Budget approval activity
Budget categories
Manage the list of categories available across every tour for this company. Budget line items are grouped by category in each tour's budget.
Account codes
Your own coding for budget line items: GL accounts, cost centres, job codes, whatever your accountant wants on the export. Pick a code on any line item; it appears on the line and in the budget CSV. Changes here save immediately.
Save a report with its filters to open it again in one click, and schedule it to arrive weekly or monthly: a CSV attached and the totals in the email. Only company users who can read that report receive it.
Schedule
Nothing scheduled yet
Open a show and add schedule items, catering, or crew travel — they'll appear here on the calendar across all your shows.
Vendor management0 vendors
Spend by category
No data yet
Upcoming invoices due
No invoices due
Vendor
Category
Contract value
Status
COI
Contact
Vendors who list themselves on GigOps, checked by the GigOps team. Ask them for a quote, or add them to your own lists.
0 promoters· Built automatically from the Promoter field on your shows.
Promoter
Email
Phone
Notes
RFP
Category
Deadline
Est. value
Quotes
Status
0 contracts
Contract
Vendor
Show / event
Dates
Value
Legal
Finance
Status
No contracts yet. Start one from an awarded quote or build from a standard template.
Invoice #
Vendor
Show
Issued
Due
Amount
Status
Ticketing0 records
Show
Date entered
Sold
Capacity
Variance
Sell-through
ATP
Gross (local)
Cur
FX→USD
Gross (USD)
No ticket records yet
Log a count per show to track sales, sell-through and gross against capacity.
Comms
Channels
Direct messages
#generalTeam channel
Documents0 files
Document
Category
Show / Tour
Uploaded by
Date
No documents yet
Upload contracts, permits, and riders to keep everything in one place.
Users & access
Manage your company users and their access levels
Company users
—
On this account
Active
—
Logged in last 30 days
Pending invites
—
Awaiting acceptance
Account plan
—
User
Role
Status
Last active
Tours
These are the defaults for each access level. A Company Admin can adjust them for one person, module by module, from the Team tab: Access on their row. That is also how an Ops or Coordinator seat is given money access.
Modules in use
Switch off the modules your company doesn't use and they disappear for everyone here: the sidebar, the show view and Home, and the matching tabs in GigOps Crew. Nothing is deleted, and turning a module back on brings it all back. Who can see what is still set by each person's access level.
API keys
A key lets your own tools read GigOps through the API, one scope at a time, and reads only what you can read yourself. It is shown once when you make it. Revoke a key the moment it is no longer needed.
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Webhooks
GigOps posts an event to your https endpoint when something happens: a show is added or changed, a booking or offer changes status, counts are posted, a settlement is locked, a hold is asked for. Every delivery is signed with the endpoint's secret, and a failed one is tried again with growing gaps. An endpoint that keeps failing is switched off and you are told.
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What was done in this company and by whom: access and role changes, pay rates and payroll exports, documents sent for signature, links shared and revoked, and more. It cannot be edited or deleted. A GigOps Support session shows here as the GigOps person who looked.
When
Who
IP
Action
On
Company details
Company name—
Account ID—
Industry—
Region—
Primary contact—
Member since—
Plan & billing
Plan
BetaBeta
Seats
0
Peak this period—
Estimated—
Billing cycle—
Security
SSONot configured
Two-factor (MFA)Off
Session timeout30 minutes idle
Close this account
Deactivating signs out everyone at the company — users and crew — and
nobody here can sign back in. Nothing is deleted: your shows, budgets,
documents and crew records are all retained, and GigOps support can
reopen the account or delete it permanently at your request.
Crew
Crew roster & assignments
Total crew
0
Active
0
Clocked in today
0
Departments
0
Crew member
Dept
Role / Title
Status
No crew yet
Add your first crew member to start building the roster.
Crew
Dept
Show
Type
Time
Clocked by
Hours
No clock events yet. Scan a staff QR code to clock in.
Catering
Daily meal services, head counts & cost per person
Total covers
0
Meals served
Total cost
—
All shows
Avg per person
—
Blended
Shows catered
0
With services
Show
Meals
Covers
Cost
No shows to cater yet
Add a show first, then plan its meal services and head counts here.
No passes issued yet. Create a type and a few zones, then issue passes.
One company issues the credentials on a date and runs its gates. On dates you issue, set how many of each pass a linked promoter or festival act may ask for, and approve or revoke each ask. On dates another company issues, ask it for your people's passes.
Type
Code
Grants zones
Kind
No pass types yet. A type (AAA, Local Crew, Photo, Vendor…) grants a set of access zones.
Access zones are the gates a credential can grant (Stage, Backstage, Pit, Catering, Parking…).
Zone
Slug
No zones yet. Use "Add common zones" to seed a typical set.
Pick a card size, drop in your logo or a full design with blank spaces, then place the holder name, access levels and QR code. Export every issued pass as print-ready files.
No designs yet. Start from a standard card size and upload your artwork.
Scan or paste a credential to verify access.
Recent scans
Runners
Errand tasks, runner assignment, live locations & expenses
Open tasks
0
Awaiting approval
0
On-shift runners
0
Expenses to review
0
Task
Route
Runner
Priority
Status
No runner tasks yet. Click Add task to create one.
On shift now
Runner
For
Amount
Status
No runner expenses logged yet.
Dispatch
Live map of every on-shift driver and runner
On shift now
Lineup
Stages and set-times across the festival
Incidents
Health & safety and operations incident log
Vendor village
Food, beverage, merch & sponsor stalls on site
Artist advances
Per-act advance: contacts, times, input list, rider & production
Athletes
The field: every athlete invited to the event, their discipline, club and status
Clubs & teams
National squads, clubs and brand teams, and the Team Manager seats that run them
Judging
Judge panels, run-by-run scoring and corrections
Leaderboards
Live standings per comp for the ops room, the athletes and their teams
Broadcast
Broadcast partners and the windows they carry on the comp schedule
Wristbands
Bulk wristband fulfillment & inventory by tier
Site map
Points of interest on the festival site — gates, medical, water, info & more
Reef sites
Monitored reef locations — depth, habitat, protection & MERMAID link
Venue profile
Your tech pack: stage, rigging, power, loading, backstage, wifi, catering, policies, contacts and plans
Spaces
Rooms and stages inside the venue, each with its own capacity and tech
Calendar & holds
Holds ranked per space, challenges, confirms, private events and dark days
Rentals
The private side of the venue: clients, inquiries, rate cards, proposals the client accepts online, rentals on the calendar and their contracts
Bookings
The shared record for each date, with its venue, its promoter or the festival it plays: the advance, deal terms, documents, credentials and a thread
Avails
Who can see your open dates, and the hold requests that come in
Shows calendar
Every show across your Markets in the state it is in: offer out, hold, confirmed, on sale, past due for settlement, settled
Offers
Write the offer once: the deal, the scaling and the show costs. The agent answers on a private link, and an accepted offer becomes the show with its deal
Venue book
The rooms you play, their rent and cost defaults, and the open dates a venue has shared with you
Counts
Every show on sale: the daily wrap, sold against sellable, holds, kills and comps, and the pace it needs to sell out
Marketing
Radio, digital, print, outdoor and street spend per show, planned against actual and against the deal's advertising budget
Analytics
A year of your book: sell-through by room, genre and Market, what settled shows left you, marketing per ticket, offers, and on-sale pace
Reports
Run a report here, or open the ones that live in their modules. You see the reports your access covers.
Run a report
In their modules
Debriefs
Ask the people who worked a show how it went, then read the answers per show and per tour